Meetings and Procedures
Section 1. G-body meetings of the ASA will be held at least three - four times a month. The ASA E-Board will determine the date and time of each meeting.
Section 2. All procedural and urgent issues shall require a simple majority vote of the ASA E-Board. Procedural issues are those which use ASA resources (e.g. money, manpower, etc.). Urgent issues are issues which require an immediate stance on a situation, topic or viewpoint using the ASA name and support.
Section 3. In cases of non-urgent issues that require a stance by the ASA, members must be informed (at a g-body meeting, at a town hall meeting, etc.) and a ⅔ motion of the members present must be met before a decision is rendered. If the ⅔ vote is not met, the ASA will take a neutral stance on the issue.
Section 4. All official voting will be anonymous and there will be no voting in absentia.
Section 5. There will be a transitional meeting at the end of each current E-board member’s tenure in which each E-board member must give a report and brief incoming E-board members on their duties as part of the ASA E-board. Outgoing E-board members must also complete a self-evaluation and form with suggestions on how their position and the ASA can be better improved.
Section 6. Each outgoing E-board member is responsible for compiling a detailed list of duties, responsibilities, recommendations and/or advice concerning their position which will all be compiled into a single transitional file or document for the incoming and future boards. This also applies to board members who leave their position at anytime during the school year.
Section 7. An ASA quorum consists of 20 active members of the general body, including E-board members; a motion shall only be subjected to a vote when the quorum has been met.
Section 8. Voting rights of members shall be verified prior to any g-body voting, be it a referendum, or general election. As such, attendance will be taken by a member of the executive board and a comprehensive list of all eligible voting members will be posted prior to each election.
Section 1. G-body meetings of the ASA will be held at least three - four times a month. The ASA E-Board will determine the date and time of each meeting.
Section 2. All procedural and urgent issues shall require a simple majority vote of the ASA E-Board. Procedural issues are those which use ASA resources (e.g. money, manpower, etc.). Urgent issues are issues which require an immediate stance on a situation, topic or viewpoint using the ASA name and support.
Section 3. In cases of non-urgent issues that require a stance by the ASA, members must be informed (at a g-body meeting, at a town hall meeting, etc.) and a ⅔ motion of the members present must be met before a decision is rendered. If the ⅔ vote is not met, the ASA will take a neutral stance on the issue.
Section 4. All official voting will be anonymous and there will be no voting in absentia.
Section 5. There will be a transitional meeting at the end of each current E-board member’s tenure in which each E-board member must give a report and brief incoming E-board members on their duties as part of the ASA E-board. Outgoing E-board members must also complete a self-evaluation and form with suggestions on how their position and the ASA can be better improved.
Section 6. Each outgoing E-board member is responsible for compiling a detailed list of duties, responsibilities, recommendations and/or advice concerning their position which will all be compiled into a single transitional file or document for the incoming and future boards. This also applies to board members who leave their position at anytime during the school year.
Section 7. An ASA quorum consists of 20 active members of the general body, including E-board members; a motion shall only be subjected to a vote when the quorum has been met.
Section 8. Voting rights of members shall be verified prior to any g-body voting, be it a referendum, or general election. As such, attendance will be taken by a member of the executive board and a comprehensive list of all eligible voting members will be posted prior to each election.